Just some observations from the NC group here..
We've had a group of guys hanging out listening to audio for as long as I've been in NC.. about 7 years.. The group has changed shape a little but not much, especially in the past 4.. At one point we discussed the possibility of a hierarchical structure but it was quickly dropped. We did decide members should host and we have pressured everyone to host events. As it stands, Rich and I host most of them. We hold them when there's something new or interesting to hear... maybe an audition tour, new room changes, new gear... etc. We decide on food as part of the hosted gathering.. and it all works out fine.
Our group is not for everyone... which is why there is more than 1 local audio group. Our focus is always on musical enjoyment which is quickly turned to swapping stuff. Maybe because everyone wants to 'fix' the sound to be more to everyone's tastes at each meeting.
In any case, I'm offering this suggestion for the business meeting or for discussion here:
1- Decide who NYAR is and what your group wants to do
2- Decide what would be needed to organize it with the tools you have. (e.g. who can/wants to host, this forum, etc.)
That's my 2 cents.. from an outside perspective.
-C